Description
The City of Des Peres (Population 9,193, $30 million budget, 103 FT Employees) is currently accepting applications for an Accounting Manager. This position oversees the daily operations of the accounting staff, ensuring accurate and timely completion of financial functions such as accounts payable, payroll, and cash receipting. Manages payroll processes, reviews financial transactions, and maintains general ledger accuracy while assisting the Director of Finance with audit and budget preparation, internal controls, and month-end/year-end closing. Supervises two Accountants and ensures compliance with financial regulations, policies, and procedures.
This position qualifies for remote work two days per month
The current salary range for this position is $73,656 to $103,119 with highly competitive fringe benefits. Starting pay is DOQE.
Requirements
Education and Experience – An equivalent combination of education, training and experience will be considered.
Technical expertise in accounting as normally acquired by obtaining a bachelor’s degree in accounting and/or advanced degree in accounting or business. Minimum three (3) years of progressively responsible financial management experience, with supervision experience preferred. Experience in government accounting a plus. Certified Public Accountant designation desired, but not required. Work experience must include significant financial systems responsibility and use of Microsoft Office Suite. An equivalent combination of education, training and experience will be considered.
ACCOUNTING MANAGER functions include but are not limited to the following.
Staff Supervision and Oversight:
o Directly supervise and provide guidance to accounting staff responsible for payroll, accounts payable, cash receipting, and general ledger maintenance. Assign, review, and evaluate staff tasks to ensure accuracy, timeliness, and compliance with policies and procedures.
Payroll Administration:
o Oversee payroll processes to ensure employees are paid accurately and on time. Reconcile payroll tax reports and ensure timely submission of bi-weekly, quarterly, and annual filings.
Daily Financial Review:
o Review daily cash, check, and credit card transactions from the City’s recreation center. Ensure all transactions are recorded correctly in the general ledger and identify and resolve discrepancies as needed.
Accounting Operations and Administrative Support:
o Manage journal entries, bank reconciliations, and other routine financial processes. Develop and enforce internal controls, policies, and procedures to ensure compliance and accuracy in all financial operations. Assist in maintaining fixed asset records and ensuring proper capitalization and depreciation. Compile and regularly update the City’s financial policies and procedures manual, including the cash handling policy, to ensure accuracy and compliance.
o Collaborate with other departments to update financial procedure narratives in preparation for the annual audit. Attend audit and finance committee meetings, document discussions, and prepare accurate meeting minutes for recordkeeping. Serve as a primary point of contact for employees regarding reporting questions and technical support for the accounting software. Respond to vendor inquiries about payments and ACH information, ensuring accurate communication and resolution. Set up new utility accounts and ensure they are correctly reflected on consolidated billing statements.
Month-End and Year-End Closing:
o Assist with month-end and year-end close processes, including reconciliation of accounts, preparation of financial statements, and reporting. Support audit preparation and respond to auditor inquiries by providing required documentation and records.
Budget and Audit Preparation:
o Assist the Director of Finance with annual budget preparation, including gathering data, analyzing trends, and preparing supporting schedules. Coordinate the annual Workers’ Compensation Audit and other financial audits, ensuring timely submission of required materials.
Fixed Asset Management:
o Oversee fixed asset tracking and management, ensuring accuracy in records and compliance with depreciation schedules.
The individual in this role is expected to contribute to the team's efforts by completing other related tasks as needed.
SUCCESS FRAMEWORK. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
Financial Expertise: Deep understanding of accounting principles, payroll administration, financial reporting, general ledger maintenance, and fixed asset management.
Leadership and Team Management: Skilled at supervising, mentoring, and directing accounting staff to ensure accuracy, efficiency, and timely completion of financial tasks.
Budgeting and Audit Coordination: Proficient in assisting with budget preparation and managing audit processes, including financial statement preparation and ensuring proper documentation.
Problem-Solving and Analysis: Exceptional analytical skills to identify and resolve discrepancies, enhance processes, and maintain financial accuracy.
Technological Proficiency: Advanced ability to leverage accounting software, payroll systems, and other financial tools to improve workflow and reporting accuracy.
Organization and Multitasking: Highly organized with the ability to manage multiple priorities, meet strict deadlines, and oversee complex financial operations seamlessly.
Effective Communication: Strong interpersonal and communication skills to collaborate with staff, vendors, department heads, and auditors, providing clarity and transparency in all interactions.
Confidentiality and Professional Integrity: High level of discretion and professionalism when handling sensitive financial and personnel information, ensuring trust and accountability.
Adaptability and Continuous Improvement: Flexible and responsive to changing financial regulations, processes, and technologies, with a commitment to ongoing professional development and improvement.
Equipment and Tools commonly associated with the performance of the functions of this job.
Microsoft Word, Excel, Outlook and ERP Pro 10
Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.
Office environment. Tasks are performed without exposure to adverse environmental conditions.
May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Work requires the ability to sit for extended periods of time.
Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
Work requires the ability to talk, hear, listen, and comprehend.
Must be able to lift up to 5 pounds.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.
The City of Des Peres makes every effort to fully comply with the Americans with Disabilities Act. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. If you need assistance or an accommodation for the application, interview, or a particular testing process, please contact the ADA Coordinator at (314) 835-6157.
The City of Des Peres is a drug and alcohol-free workplace. A pre-employment drug screen and criminal background check is required for all positions.
The City of Des Peres participates in E-Verify.
