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13 days ago
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Marion County Sheriff's Office
Ocala, Florida, United States
13 days ago



General office work involving filing, typing, computer entry and retrieval, use of various office machines, and assisting public and other employees with information. In addition, will be expected to register, photograph and fingerprint convicted felons and sex offenders.



  1. Prepare, file and distribute criminal reports and arrest affidavits as required.
  2. Prepare case reports and other related paper work for court or other legal entities.

  3. Type letters, reports, or other correspondence as required.

  4. Prepare copies and maintain statistics of selected reports for individuals and/or firms.

  5. Assist persons seeking information and/or reports.

  6. Perform records checks as required.

  7. Assist deputies, investigators or other employees with record information as required.

  8. File and retrieve criminal reports and other information from records and warehouse files.

  9. Receive, open, process and distribute incoming Agency mail.

  10. Process outgoing Agency mail.

  11. Process and release public information requests received by telephone, fax and mail for local criminal history checks, reports and records.

  12. Take fingerprints for individuals upon request.

  13. Maintain current knowledge of all pertinent records information contained in our computer system.

  14. Enter or retrieve information from computer as required.

  15. Register, photograph and fingerprint convicted felons and sex offenders upon request.

  16. Process, enter and file all Uniform Traffic Tickets and warning tickets. Process and file DUI paperwork, Civil Infractions and Notices To Appear and W.I.L.A. forms.

  17. Receive, process and file all jail confinement packets from the jail.

  18. File all property validation entries and removals forwarded from the Communications Center.

  19. Relieve Operations Center Receptionist as necessary.

  20. Be alert for conditions or situations which inhibit efficient operation of the Agency or the Central Records Division, and make recommendations for solutions.

  21. Perform any additional duties that may be required by the Sheriff or through necessity of situations.


High School Diploma or GED.

Type a minimum of 35 words per minute accurately.

Ability to follow instructions and organize own work.

Ability to handle highly sensitive information without compromising confidentiality.

Ability to use and maintain general office equipment such as copy, postage and fax machines, typewriter, computer and switchboard.

Ability to work harmoniously with the public and Agency personnel.

Proficiency in English grammar, spelling and punctuation.


Physical and dexterity requirements: Most tasks require the ability to sit at a desk and view a display screen for extended periods of time, the ability to lift, carry, push or pull items up to 10 Ibs., the ability to stand and to walk for short periods of time, and the ability to bend and to kneel.

Environmental hazards: The job risks exposure to bright/dim light, temperature variations and odors.

Sensory Requirements: The job requires normal acuity and field of vision, hearing, speaking, color perception and depth perception.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement. Supplemental Information


Normal office environment. Portion of time is spent in data entry and retrieval from computer. Requires some stooping, bending and lifting items of moderate weight. May occasionally be subjected to verbal abuse by irate citizens. Hours begin at 0600 and end at 1700. May require overtime or holiday work when necessary. May be required to work outdoors or in warehouse conditions on occasion, which can require climbing on a ladder.

Job Information

  • Job ID: 60875528
  • Location:
    Ocala, Florida, United States
  • Position Title: Central Records Specialist
  • Company Name: Marion County Sheriff's Office
  • Job Function: Civilian-Administrative/Professional/Managerial
  • Entry Level: Yes
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: H.S. Diploma/Equivalent
  • Min Experience: None
  • Required Travel: None
  • Salary: $33,420.63 (Yearly Salary)

Please refer to the company's website or job descriptions to learn more about them.

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