Description

About San Francisco Baykeeper
Baykeeper defends San Francisco Bay and the health of the watershed from the biggest environmental threats and holds corporate and government polluters accountable. For 37 years, we’ve used science, advocacy, and law to achieve hundreds of legal and policy victories that have reduced industrial pollution, sewage spills, fossil fuel contamination, and toxic pollutants to protect the Bay’s wildlife and community health.

Our team values integrity and respect, including in how we treat our employees. We are committed to continuously building on our collaborative workplace environment, and we support the physical and mental health of our employees, as well as a positive work-life balance. We are a passionate results-oriented staff with an engaged community of donors and volunteers, and we are excited to expand our team with this new position. 

The Position
The Finance & Administration Manager is responsible for day-to-day financial management, administrative operations, and select human resources functions in support of Baykeeper’s mission. The Manager leads the monthly close, prepares accurate and timely financial reports, coordinates audit preparation, manages benefits administration, oversees office and IT vendor coordination, and continuously improves processes and controls.

The Manager reports to the Finance and Administration Director and supervises the part-time contract bookkeeper; manages relationships with vendors (e.g., payroll, benefits, IT) and supports cross-functional teams.

Essential responsibilities include:

Finance and accounting management.

• Ensure accurate and timely payroll, revenue receipts, restricted revenue recognition, accounts payable and payroll. Review part-time contract bookkeeper’s work.
• Own the monthly financial close, allocations, and reconciliations. Lead audit preparation.
• Prepare quarterly financial statements and ad hoc reports. 
• Maintain chart of accounts and continuously improve accounting procedures and internal controls.

Executive assistance.

• Support meetings and events for the Executive Director including Board and staff meetings.
• Manage meeting packets, take meeting minutes, and coordinate governance documents.

Operations & facilities.

• Oversee office and other vendors as well as IT equipment, systems, and supplies. 
• Support community, fundraising, and volunteer events by assisting on the day of the event.

Human resources coordination.

• Lead onboarding and offboarding of new employees. Maintain compliant personnel files, HR notices, and required employee trainings.
• Support employee recruiting by posting job advertisements and scheduling interviews.

Requirements

Required qualifications:

•     4–6 years of progressively responsible experience in nonprofit finance and administration, including hands-on accounting and financial reporting. HR and operations coordination and prior supervisory experience preferred.
•     Excellent written and verbal communication skills, with the ability to explain financial information to non-financial audiences.
•     Proficiency with GAAP and nonprofit fund accounting; strong Excel skills; expertise with QuickBooks Online or other accounting software.
•     Experience with Microsoft applications and Google Workspace; experience with bill-pay or expense platforms such as Bill.com.
•     Meticulous attention to detail, strong project management skills, ability to prioritize in a fast-paced environment, and a continuous improvement mindset.
•     Proven discretion with confidential information; sound judgment; commitment to equity, inclusion, and a respectful workplace.
•     Ability to occasionally work evenings or weekends for meetings and events; valid transportation for Bay Area travel.