Description

Reports To: Program Director, Innovation
Location: Dallas–Fort Worth, with some hybrid/remote work flexibility.  
Work Hours: Standard full-time work hours with several early morning and evenings a month and occasional weekend events. 

About the Organization 
The Educator Collective is a nonprofit organization dedicated to strengthening educator and school-leader efficacy and resilience through connection, collaboration, and continuous growth.  Our organization offers high-impact professional learning, well-being-centered interactive workshops and curated peer networks designed to create a culture of connection and well-being for educators across North Texas and beyond. We believe deeply that when educators are supported, empowered, and connected, schools and communities thrive. 

Position Overview 
The Associate, Programs supports The Educator Collective’s principal-facing programs and plays an expanded role in the development, coordination, and execution of our educator-focused programming. Under the direction of the Program Director, the Associate helps bring to life meaningful leadership development workshops and educator well-being experiences that align with our organizational mission and values. 
 
This role is ideal for someone who is highly detail-oriented and thrives in a dynamic, evolving environment. The Associate shows up with poise and professionalism while creating welcoming, seamless, human-centered experiences for educators and school leaders. 

Roles and Responsibilities
Event Planning & Operations (50% of time and effort) 

Event & Workshop Logistics  
  - Support logistics for events including principal workshops, alumni and advisory gatherings, summer intensives, educator well-being events, and Leadership
    Labs.
  - Coordinate venue details, room setup, AV needs, signage, hospitality, and environmental elements that elevate the participant experience.
  - Support day-of execution: vendor coordination, registration, materials setup, participant hospitality, and on-the-spot troubleshooting.
  - Execute post-event tasks including clean-up, materials collection, and survey distribution.
  - Support facilitators by scheduling prep calls, aligning agendas, and preparing event materials, e.g. printing participant packets, slide deck, activity supplies,
     as needed

Event Operations & Budgeting 

- Serve as a welcoming, responsive point-of-contact for program participants. 
- Track attendance for workshops and community events. 
- Maintain organized systems for pre-work, program materials, communication, run-of-show documents, and logistical checklists. 
- Support purchasing of materials, books, supplies, giveaways, and print needs for educator and principal programs. 
- Track receipts and maintain organized budget records. 
- Assist with vendor communication and venue coordination. 

Educator Programming Development & Execution (40% of time) 
Program Development Support 
- Assist the Program Director in developing session concepts, educator learning experiences, and event formats that reflect The Educator Collective’s pillars of
   well-being, adaptive leadership, innovation, and community building. 
- Conduct light research on activities, protocols, community-building strategies, and educator-relevant topics to inform session development. 
- Support the creation and refinement of agendas, activity instructions, reflection prompts, and design assets for educator programs. 
- Test or prototype hands-on activities to ensure feasibility, timing, and materials readiness. 

Program Execution Support 
- Lead logistical execution of educator programming, including virtual/in-person events, and educator well-being experiences. 
- Prepare materials and activity kits aligned to program design. 
- Coordinate participant communications that create clarity, warmth, and excitement. 
- Support environmental design that creates a welcoming, community-oriented atmosphere. 
- Serve as a consistent, relational presence during educator events that helps participants feel seen, supported, and connected. 

Community-Building & Engagement 
 - Support the facilitation of peer-to-peer connection structures (rounds, protocols, small-group activities) by preparing, researching, and designing network structures. 
 - Help reinforce organizational norms, community values, and learning culture throughout educator programming. 
 - Design and execute a communications strategy, especially through social media, that informs, excites and engages participants in educator programming 

Continuous Improvement & Special Projects (10% of time) 
 - Support iterative improvements to educator programming through informal feedback, observation, and collaboration with the Program Director and Program Team. 
 - Contribute to creative pilot programs, new educator initiatives, and pop-up events. 
 - Support storytelling efforts by collecting quotes, photos, and participant artifacts. 

Competencies 
- Exceptional attention to detail paired with strong organization, time management, and follow-through, enabling effective coordination of multiple events at
   once. 
- Ability to stay focused and steady in changing or uncertain situations while maintaining professionalism and warmth. 
- Strong interpersonal skills grounded in empathy and relational awareness, paired with clear professional written and verbal communication skills. 
- Proactive in anticipating needs and solving problems. 
- Ability to manage program budget data 
- Strong expertise with MS Outlook, Excel, MS PowerPoint, MS Teams, and Google. 
- Proficiency in multiplatform social media management, including content creation in Canva, scheduling, analytics tracking, and audience engagement 
   strategies. 
- Ability to lift materials and support physical event setup. 
- Deep commitment to The Educator Collective's mission and values. 

Required Qualifications 
Bachelor’s degree or equivalent experience. 
Minimum 2 years of experience in event planning, operations, education, or nonprofit work. 

Requirements

Success in This Role Looks Like 
Educator programming feels thoughtfully designed, welcoming, and energizing. 
Event logistics, materials, and communications are consistently well-executed. 
The Program Director is able to focus on high-level design and strategy because day-to-day needs are reliably handled. 
Educators and principals experience The Educator Collective programming as coherent, community-oriented, and supportive.