Description

Posting Details

Posting Number

S14886P

Working Title

Administrative Financial Director

Department

VPR-Complex Carbohyd Rsch Ctr

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Normal hours are Monday - Friday - 8am - 5pm.

Advertised Salary

Commensurate with experience.

Posting Date

03/18/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Business Manager-Coll/Div

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

Preferred Qualifications

Position Summary

This is the top financial and administrative position at the Complex Carbohydrate Research Center ( CCRC ) and the Center for Molecular Medicine ( CMM ) and reports to the Center Directors. The incumbent oversees all of the financial, business, and human resource functions of the CCRC and CMM and has signature authority for the Directors in certain situations. The two centers are composed of approximately 250 faculty, staff, and students and have an annual combined budget of over $20 million. The incumbent exercises initiative in keeping informed of institutional policies, rules, and regulations, and acts as a liaison between the Director's office and other departments and organizations, with special attention to interfacing with the Office of Research.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of UGA business practices, procedures, and systems.
• Working knowledge of ERP financial and HR systems of UGA , and experience utilizing data available in these financial and HR software systems to generate accurate reporting and make informed decisions.
• Supervisory, communication, and negotiating skills, the ability to work with all levels of employees and management.
• Considerable knowledge of the principles, concepts, and procedures of business administration and accounting.
• Thorough knowledge of the institute and the Board of Regents of the University System of Georgia policies and procedures.
• Familiarity with professional purchasing and inventory control practices and regulations.
• Ability to produce and maintain complex reports and records.
• Excellent communication skills.
• Proven leadership and human relations skills.
• Strong analytical/problem-solving skills, superior verbal/written skills, good punctuation, spelling, grammar, and attention to detail.
• Ability to exercise independent judgment and to manage and impart confidential information.
• Ability to establish and maintain effective working relationships with faculty, staff, and the public.
• Ability to multitask and coordinate multiple projects.
• Ability to remain current with HR and Financial policies and procedures within the organization, including evolving methods in analysis.
• Demonstrated ability to work independently and meet strict deadlines; interpret policies, analyze facts, make sensible recommendations and decisions, and maintain the utmost confidentiality involving matters of a sensitive nature.

Physical Demands

Sitting for long periods of time. Ability to lift 5-10 pounds in a typical office setting.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial and Operations Management

• Fiscal oversight of CCRC and CMM accounting, state, Foundation, Sales and Service, and post-award sponsored budgets.
• Developing and maintaining internal records for CCRC / CMM Accounts Receivable, budget forecasting, and other fiscal affairs in order to accurately reconcile and maintain required UGA financial system records.
• Final approval of all purchase orders, check requests, and travel authorities.
• Ensuring all fiscal transactions of the centers meet UGA and federal grant guidelines.
• Final approval of all payroll and annual budget development.
• Preparing federal quarterly ARRA stimulus reports.
• Fiscal reporting as required by OoR, UGA , or USG .
• Oversee the management of CCRC and CMM financial commitments and prepare management reports for analysis.
• Financial forecasting for CCRC and CMM uses state, grant, sales and service, indirect, and Foundation funds.
• Maintain knowledge of policies and procedures related to core facilities and federal uniform guidance on cost centers.
• Oversee the budget and monitor chart strings, providing advice and guidance on allowable expenses, ensuring compliance with the budget and UGA's policies and procedures.
• Keep current with UGA , USG , and sponsor policies and procedures to implement budget utilization.
• Supervision and oversight of center business staff (7 FTE staff), including oversight of their work and coaching/training of business staff tasks.
• Supervision and oversight of the CCRC and CMM front desk personnel, who handle voluminous outgoing and incoming shipments, vehicle records and maintenance, building security measures, and general administrative duties.
• Related duties as required

Percentage of time

40

Duties/Responsibilities

Sponsored Project Administration

• Supervision and oversight of sponsored project financial administration.
• Ensure that funds are spent according to sponsor guidelines.
• Participate in closeout of projects and the residual balance procedure.
• Provide queries needed for the grants personnel to submit reports to sponsors.
• Reviews Sponsored Program Administration post-award, including contract and grant accounting.
• Oversee the management of CCRC and CMM post-award externally sponsored budgets. Ensure accurate and efficient reporting and account reconciliation.
• Analyze grant budgets and implement award terms for fiscal implementation of sponsor requirements.
• Advise on financial policies and procedures to PIs in order to maximize sponsored resources and stay compliant with sponsor guidelines.
• Perform cost analysis, effort reporting, and indirect cost reporting. - Participate in closeout of projects and perform residual balance procedures.
• Provide queries needed for grants personnel and PIs for reporting to sponsors.
• Related duties as assigned.

Percentage of time

20

Duties/Responsibilities

Human Resources Management

• Supervision and oversight of Human Resource function. This includes posting of all positions, creating hiring proposals and faculty packages, liaising with OGE in visa matters, participating in Reduction in Force procedures when needed, and assisting with onboarding of new faculty, staff, and students.
• Provides department-level leadership and oversight for all human resources operations, ensuring consistent, compliant, and strategic management of the full employee lifecycle for faculty, staff, and student workers for CCRC and CMM .
• Serve as a strategic business partner to the Office of Research HR team, aligning unit HR practices with academic, research, and administrative goals; contributes to university-wide HR initiatives and system improvements.
• Leads position management functions for the centers, including creation, updates, compensation reviews, salary adjustments, supplemental pay, and strategic workforce planning tied to operational and research priorities. Liaise with VPR office to execute HR changes.
• Coordinates and supports all recruitment and selection processes, ensuring adherence to best practices in talent acquisition. Manages posting of positions, screening of applicants, employment offers, hiring proposals, and related documentation to adhere to guidelines.
• Manages faculty appointment processes, including faculty hiring proposals, dossier accuracy, routing of contract and tenure-related materials, and coordination with university HR, Academic Affairs, and the Office of Faculty Affairs.
• Ensures compliance with organizational policy and federal and state employment laws.
• Ensures maintenance and accuracy of confidential HR records and compliance with data privacy and retention standards, including secure handling of personnel files, medical documentation, visa records, and hiring materials.
• Lead and manage CCRC's and CMM's human resources personnel, provide support and guidance in the planning, developing, organizing, and execution of strategic plans, processes, and initiatives.

Percentage of time

20

Duties/Responsibilities

Facilities Support

• Provides fiscal support to faculty facilities directors in safeguarding, developing, and maintaining the centers' physical facilities and all monetary and non-monetary assets.
• Supervises the purchase, inventory, and storage of all supplies and equipment. Ensures annual and ongoing inventory processes are completed accurately and on time.
• Maintains accurate and compliant affiliate records and oversees the centers' application for appropriate affiliate requests to ensure the safety and security of the facility.

Percentage of time

10

Duties/Responsibilities

Strategic Planning and Oversight

• Contributes to executive-level strategic planning efforts, including environmental, fiscal, and HR scanning, organizational assessments, and development of multi-year institutional forecasts to support priority-setting.
• Provide data-informed guidance for executive decision-making. Provides support for the development, coordination, and execution of strategic plans, contributing to alignment across initiatives, processes, and organizational goals.
• Collaborates with the center directors and VPR leaders to establish and implement goals, policies, and operational procedures that advance continuous improvement within CCRC and CMM .

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Kristie Huff

Recruitment Contact Email

kghuff@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents