Description

Posting Details

Posting Number

S14970P

Working Title

Contracts Professional

Department

F&A-University Architects

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The Office of University Architects ( OUA ) is responsible for the development and management of the campus master plan, including transportation planning, historic preservation planning, environmental planning, and precinct planning; the development and management of campus site design and architectural standards; GIS management of existing conditions; and the coordination and project management of major capital projects for all of the UGA campuses across the state.

College/Unit/Department website

https://www.architects.uga.edu/

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Normal work hours are Monday - Friday from 8:00am to 5:00pm. Project deadlines may require work outside of the typical work week.

Advertised Salary

$52,000-$62,000+, Commensurate with experience

Posting Date

04/08/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Construction Contracts Pro II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Knowledge and experience with construction and design professional contracts.

Position Summary

The contract specialist position is responsible for a wide range of contract and procurement activities. Attention to detail and accurate execution of all contract documents is crucial to keep the work of the Office of University Architects ( OUA ) moving forward without interruptions or delays. Responsibilities include completing contract forms and documents in support of the facilities organization, reviewing all terms for compliance, advising vendors of UGA contracting and procurement processes, preparing contract change orders and amendments, completing necessary reports, and timely submission of other documents as requested. The Contract Specialist will determine the appropriate contracting instrument of service from an array of Board of Regents of the University System of Georgia and Office of Legal Affairs-sanctioned contract methods suitable for the varied needs of the facilities organization. The Contract Specialist will know under what circumstances and thresholds a public bid offering shall be prepared and when to consult with Procurement of Office of Legal Affairs regarding unique situations outside the purview of the Contract Specialist's authority. The Contract Specialist works UGA Procurement, the Manager of Facilities Management Division ( FMD ) Budgets and Capital Expenditures, and the FMD Contract Specialists on special projects and on contract-related processes affecting both FMD and OUA . This position reports to the Manager of OUA Budgets and Capital Expenditures.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of various contract types and methods, and insurance requirements related to the design and construction industry.
• Advanced level of skill with Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook, as well as DocuSign.
• Strong customer service skills with ability to work in a team environment as well as independently with limited oversight.
• Ability to independently prioritize work on a daily basis.
• Professional oral and written communications skills, with a wide target audience comprised of mid to senior level Finance and Administration professionals; OUA and FMD leadership; Senior Director, Director & Assistant Director level management; project managers and engineers; Deans and all campus stakeholders; outside engineering firms and contractors.
• Highly organized with ability to track many tasks at different levels of completion while maintaining a high level of accuracy.
• Ability to make timely and sound decisions without oversight based on multiple factors as they relate to contracting and State regulations, while most effectively promoting the mission of the Organization.

Physical Demands

Ability to sit and work at a computer for up to 8 hours a day.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Accurately completes all contract documents for the department within the requested timeframes and insures all necessary attachments are included.
• Reviews contracts and evaluates project related exhibits/attachments upon return for completeness accuracy and compliance; and obtains signatures from appropriate personnel.
• Exercise legal and critical decision-making regarding contracting and agreements while advising OUA personnel, stakeholders, and outside vendors on matters related to contracts and agreements.

Percentage of time

75

Duties/Responsibilities

• Tracks each contract as to its sequence in the execution process and follows up with the appropriate parties regarding missing information required for completion.
• Discusses recommendations with project managers.
• Communicates professionally and regularly with procurement, project managers, supervisor and vendors regarding construction projects and the related contracts.

Percentage of time

15

Duties/Responsibilities

• Assists with department procedures and activities necessary for the UGA Procurement Office to complete the purchase of the goods and services (i.e. RFQ / RFP preparation, equipment selection from Statewide Contract, bid responsiveness, and contractor responsibility).
• Assists with contract closeout procedures.

Percentage of time

5

Duties/Responsibilities

• Approaches work in terms of objectives, priorities and deadlines; and provides additional assistance with new or unusual assignments.
• Plans and carries out recurring work using established procedures, conferring with the supervisor, project manager or Procurement Office on technical problems.
• Maintains historical database of project/contract information as requested. References or reports as needed.
• Reports, meetings, and other duties as assigned

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Evie Trimble

Recruitment Contact Email

evie@uga.edu

Recruitment Contact Phone

7065427476

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents